Puppy Reservation Form

Once a breeding is confirmed, you have to move buyers from the general waitlist into a litter-specific reservation. This is where most breeders improvise, and where the most expensive miscommunications happen. A buyer who was happy waiting "for a future litter" may not actually be ready for this specific one, but they'll say yes because they don't want to lose their position. A buyer whose preferences changed since intake never updates you. A buyer with a new pickup constraint forgets to mention it until two days before pick day.

The Litter Reservation Form is the bridge between the waitlist and the deposit. It surfaces every change since intake, confirms preferences against what the litter is expected to produce, and captures pickup logistics before money changes hands. It's also the document that creates the formal commitment from the buyer that they want this specific litter, not only a position on the list.

What this document does:

It walks the buyer through a 6-section confirmation. Are you confirming interest in this specific litter. Have your preferences changed since intake. Can you pick up during the expected window. Has anything changed in your life since intake. Do you understand what comes next, including deposit, agreement, and pick order. The form gives the buyer explicit pause and decline paths so they can step away from this specific litter without losing their position on the general waitlist.

What is included:

• 6 sections covering buyer identity, litter-specific interest confirmation, preference updates, pickup and logistics, updated life circumstances, and deposit and next steps acknowledgment.
• A breeder-only section to record the final pick position assigned for this litter, deposit status, and signed agreement status.
• Explicit references to the Pick Order Policy and the Deposit and Waitlist Agreement, so the buyer cannot later say "I didn't know."
• Optional pause and decline paths so buyers can step away from this specific litter without leaving the general waitlist.
• Pickup logistics capture covering in-person pickup, halfway meet, ground transport, and flight nanny options.
• An updated life circumstances section that re-surfaces living situation, household composition, schedule, and financial readiness changes.

Format and how it works:

Includes a Word version for digital editing and a PDF version for printing. Send when a breeding is confirmed and you're ready to invite specific waitlist members to commit. Have the buyer complete and return it before any deposit is collected. The Deposit and Waitlist Agreement from the Contract Kit comes next.

Why this version is different:

Most breeders skip this step entirely and go straight from "waitlist position" to "deposit collected." That skip is where you lose visibility into whether the buyer is still a fit for this specific litter at this specific time. The Litter Reservation Form is the operational handoff that catches preference drift, schedule conflicts, and changed circumstances before money is on the line. It also turns the deposit conversation from "send money" into "here is what you're committing to, with all the current details."

Who this is for:

For breeders running multi-buyer waitlists who need a structured commitment step between the general waitlist and the deposit. Especially useful for programs whose waitlists run 6 months or longer, where the gap between intake and litter announcement is long enough for buyer circumstances to shift materially. Pairs with the Pick Order Policy in this kit and the Deposit and Waitlist Agreement from the Contract Kit.

Get the Litter Reservation Form on its own, or pair it with the rest of the Waitlist Kit at the kit price.